May 05, 2010

8:00 pm

Rec. Dept.

ELSA Board Meeting

I.                    Fields:

a.       Discussion of fields needing loam and re-seeding.  Advised not material that is composted and put down by the Town’s Public works Department, as glass, nails and wood chips are currently being collected from the fields.  

b.       Action Item:  Ned Obernesser Field Coordinator will need to meet and discuss options.

II.                  Coaching Education:

a.       Ryan Lavner  to continue as the ELSA Director of Coaching, (DOC).

b.       Annual Salary:  $3000.   ($1000 to be paid every 4 months.)  May,  Sept., January.

c.        Review:  Position will be reviewed annually and will be subject to performance and available funding.  Discussion to change the contract to have measurable goals to assist in the review of performance of the DOC.

d.        DOC will be responsible for facilitating tryouts.

e.        To contact Ryan Lavner: ryanlavner@gmail.com

III.               Tryouts: 

a.       Saturday June 19^th.  One day format.  Rain date Sunday, June 20^th. 

b.       All coaches will be expected to evaluate and assist with tryouts.  See below for schedule.

c.        Volunteers are needed to assist with administrative duties during the day June 19^th.

d.       Fields are reserved for both days, confirmed on April 9^th, 2010.

e.        C. Porter to print a complete signup list 1 week in advance of the tryouts, so that MYSA pass cards can be pre-printed before tryouts.  The Rec. Dept. will create folders, organized by Age Group/Gender, containing a list of players signed up by Jun12th, all players’ Medical Form, and a picture of each player.  (U9 and U10 players do not require a picture)  This will speed things up at the tryout registration desk.

f.        Need for education of the coaches and volunteers who evaluate at the tryouts, regarding format, criteria, and availability.

g.        Action Item:  coaches interested in evaluating at tryouts and coaching for the 2010-2011 season must notify Ryan Lavner of their intent.

h.       Action Item:  Mandatory Coaches Meeting June 10^th, 6 pm Recreation Dept.

i.         Supplies:  numbered pinnies, clip boards, sheets and pencils.

j.         Action Item:  Tryout dates, age groups sent to Carolyn Porter for flyer advertisement by J. Mooney.

k.       Coaches are reminded that they may NOT evaluate the age group that they coach.

IV.                Summer Soccer:

a.       Summer signups at the Recreation Dept.

b.       There will be two girl’s teams, and one boy’s team.

c.        Field to be used ?  

d.       C. Porter to ensure field will be, mowed, lined, and goals installed before first game.

V.                 Open Board positions:  

a.       The following are Open board positions for the 2010 year:  President, Vice President, Secretary, In Town Coordinator and Pioneer Valley Coordinator.

b.       Action Item:  Positions are listed on ELCAT.

Important Dates:        Next meeting June 10th, 2010  6 pm @ Recreation Dept.

                                         Tryouts  June 19^th, 2010.

Respectfully submitted,

Lisa Byam-Mooney

      ELSA secretary.

East Longmeadow Soccer Association

Pioneer Valley Travel Soccer PROGRAM INFORMATION FOR

FALL 2010 and SPRING 2011

Players are grouped as follows according to USYSA guidelines:

U/9   Born after 8/1/2001        (typically Grade 3 in Fall)

U/10 Born after 8/1/2000        (typically Grade 4 in Fall)

U/11 Born after 8/1/1999        (typically Grade 5 in Fall)

U/12 Born after 8/1/1998        (typically Grade 6 in Fall)

U/13 Born after 8/1/1997        (typically Grade 7 in Fall)

U/14 Born after 8/1/1996        (typically Grade 8 in Fall)

PLAYERS MUST ARRIVE 15 MINUTES PRIOR TO THEIR TRYOUT TIME to register

GIRLS

U-9 and U-10:            8:00 a.m. –   9:30 a.m.

U-11 and U-12:          10:00 a.m. – 11:30 a.m.                                 

U-13 and U-14:          12:00 p.m. –  1:30 p.m.

VI.              BOYS

U-9 and U-10:            2:00 p.m. – 3:15 p.m.

U-11 and U-12:          3:30 p.m. – 4:45 p.m.

U-13 and U-14:          5:00 p.m. – 6:15 p.m.

Skills Evaluation and Tryout will take place on Saturday, June 19^th 2010 at Birchland Park Middle School.  (Rain Date Sunday, June 20^th)  All players who wish to be considered for the Fall 2010 and Spring 2011 Pioneer Valley Season MUST tryout.  ELSA intends to place as many competitive teams in the Pioneer Valley League, as interest, number of players, and ability allows.  ELSA’s objective is to provide players with an opportunity to have a successful soccer experience.  Players, both boys and girls, MUST TRYOUT in their age appropriate group.  Late registrants, or those who do not attend tryouts, will be placed on a waiting list.  The tryout process will involve skill evaluations, small-sided games, and a scrimmage.  Coach evaluations from the previous season will also be considered.  ELSA treats each roster as an open roster and roster slots are filled as a result of the tryout process. 

TRYOUT GUIDELINES:

1. One parent must be present at tryouts, if not previously registered at the Rec. Dept.
2. Any previously unregistered U-11, U-12, U-13 and U-14 players, and any parents interested in coaching must bring a 1” x 1” picture to the tryouts. (Please include name and age group on back side)
3. ABSOLUTELY NO PIONEER VALLEY UNIFORMS TO BE WORN AT TRYOUT.
4. Players must have shin guards and water bottle, and should bring a ball.
5. All rosters will be posted at the E.L. Recreation Dept. on or before July 14th. 
6. Please consider using the ELSA website to mail in registrations for Fall season at http://www.elrecsoccer.org/registration.html