Meeting Minutes


	******************************************************************************* Minutes from ELSA meeting January 11, 2012 Members in attendance: Todd Waltsak, Jane Turowsky, Vanessa Morin, Joel Catanzarite, Rob Laughlin, Joe Mooney, Tom Sweeney, Chris Sand, Marc Robinson, John Arnold, Mike Cafaro, Greg Thompson The meeting was called to order @ 6:30. ELSA must register with PVJSL by 2/11/12. Coaches must notify Jerome or Jane no later than January 30th with final count. Spring season with PVJSL starts April 14, 2012. ELSA is planning a “spring” kick off on Saturday, April 28th at the high school. All East Longmeadow teams will have home games on that day. 11 v 11 games will be played on turf at high school. Registration forms will be available for fall 2012 and samples of uniforms will be available for sizing purpose. More discussion to follow regarding raffles, items for sale, etc. Winter clinics will begin on January 22nd at First Baptist Church. Registration begins @ 5:30. Open to U6-U14 girls and boys. Times for girls 6:00-7:00 and boys 7:15-8:15. Cost is $50.00 for all 9 sessions. Dates and topics as follows: January 22nd-basic ball handling skills, January 29th-dribbling for possession February 12th speed dribble February 26th shielding and body position March 4-dribbling 1 v 1 to beat defender March 11th-passing and receiving March 18th striking and shooting March 25th dribbling 2 v 1 attacking April 1-attacking to goal Any coaches willing to help out should contact Jerome or Todd a.s.a.p. Fundraising: Date for Revolution game was tabled until the next meeting. Hats and blankets forms will be sent to coaches to be forwarded to their team. First deadline is January 25th. Uniforms: Todd motioned and vote was passed to buy MLS Adidas uniforms . The uniforms kit will have two shirts, one pair of shorts and socks. Uniforms will be kept for two years. Parents/players will have an opportunity to see samples and sizing. Sizing will be on registration form for fall 2012. Motion to end meeting @ 7:50. Next meeting is February 8, 2012. Respectfully submitted, Jane Turowsky ELSA Secretary ***************************************************************************** ELSA Meeting 11/16/11 Members in attendance: Todd Waltsak, Jane Turowsky, Vanessa Morin, Shefali Desai, Mike Zuraw, Marc Robinson, Mark Dahlke, Tom Sweeney, Chris Sands, Jerome McDonagh, Rob Laughlin, Jeff Reilly -Vote was passed to donate $200 to both the boys and girls high school booster clubs to put towards the Ned Obernesser Scholarship -All coaches reported a good fall season. Nice development and progression. Several teams advanced to playoffs. Laughlin’s U12 and Sweeney’s U13 teams won the championships for their divisions. -Uniform reps will be at the next meeting in January. No final decision has been made regarding if uniforms should be purchased every year or every other year. Further discussions to follow. -Fundraising efforts are under way. Joel is working with Erin Smith on apparel sales and a March 30^th pizza party is planned. More information to follow. -Winter training -Todd is looking into a place to rent. Registration and payment will be required prior to session,. Western United is offering free player and/or coaching clinics this winter. East Longmeadow coaches should contact Andy Serafino or Jenny Maurer for further information. ELSA needs to register with Pioneer Valley by 2/11/12. Spring season for 2012 start 4/14/12 J. McDonagh motioned for ELSA to purchase a computer to be used for Pioneer Valley registration and passes. J. Turowsky seconded. Vote was passed unanimously. Next meeting is scheduled for January 12, 2012 Respectfully submitted, Jane Turowsky ***************************************************************************** ELSA meeting 9/21/11 Members in Attendance: Chris Kolodziey, Jane Turowsky, Jerome McDonagh, Shefali Desai, Tom Sweeney, Tony Lacopo, Pete Grocott, Tara Roche, Joel Catazarite Pioneer Valley Uniforms: Todd is proposing getting new uniforms at U9, U11 and U13. Current company is getting expensive so we will begin shopping around for new uniforms. Chris will bring in reps from different companies for coaches and board members to look at. Vanessa Morin was voted in as uniform coordinator by members in attendance. Once uniforms are decided on, samples will be available at tryouts and each player at tryouts will be asked to select a size for ordering purposes. Field coordinator-looking for a volunteer. We need more information about what this position is responsible for. Website coordinator-Elaine Grocott was voted in by members in attendance. Fundraiser coordinator- Joel Catazarite was voted in by members in attendance. Waivers-All waivers need to be discussed on a case by case basis before decisions are made. All waiver requests need to be put on file and waivers, if granted, will be for one year only. Treasurer report-Shefali shared the financial report. Need fundraiser ideas. Golf tournament has been postponed. Other ideas for fundraising included selling raffle tickets with prizes. Joel, Shefali and Tom Sweeney are working on this. Incentive for players to sell tickets will be a partial reimbursment of PV fee if you sell a certain amount. Jerome proposed buying a computer for ELSA . PVJSL has a program that can be loaded on to the computer to help facilitate the roster and player pass process. Further discussion to follow. ELSA will be honoring Brielle LaPlante this October by wearing patches and/or tshirts with Brielle’s butterfly emblem on it to a Saturday game in October. More information to follow. Tom Sweeney asked to add a new player to his U13 roster. All members voted yes. Joel has met with Tim LaRocca . Tim is associated with Soccer City and would be interested in running clinics for ELSA players from November through December. Joel is going to forward information to coaches to get some idea of interest level. In town: Looking for ideas to get more parents involved with in town program. One idea was to waive registration fee for players. Rec. department said no. Rec. department needs to stick to deadlines for in town sign ups. Late sign ups are leading to coaching and scheduling issues. Academy style training for in town practices was proposed. Get qualified coaches to run practices/stations and have parents and high schoolers help out at games. Next meeting is scheduled for October 26, 2011. Respectfully submitted, Jane Turowsky ELSA secretary ***************************************************************************** ELSA meeting minutes August 24, 2011 Members in attendance: Todd Waltsak, Jane Turowsky, Joe Lapoco, Jeff Mraz, Mark Dahlke, John Lavelle, Mike Cafaro, Joel Catanzarite, Tara Roche, Jim Scibelli, Mike Buerhle, Orlando Alban, Chris Sand, Dave McAlary, Rob Laughlin, Jeff Reilly, Bob Allen Pioneer Valley: ELSA has paid all fines for the spring of 2011 to PV and all paperwork needed for fall 2011 was submitted and approved by PV. Username and passwords will be sent out to all coaches as soon as Lou Texiera forwards them to Todd. ALL age groups need to enter their scores if their team is listed HOME TEAM. ELSA is partnering with Dick’s Sporting Goods. Coupons for coaches and players were passed out at tonight’s meeting to be used this Saturday, August 27th. Dick’s will be sponsoring two holes at the ELSA golf tournament. Ned Obernesser has retired from ELSA. For all his of hard work, Todd motioned to have the golf tournament named after Ned. Bob Allen seconded the motion and it was passed unanimously. Uniforms were passed out. Several issues arose with the ordering. ELSA will be shopping around for new vendors. Todd and Chris mentioned putting a new uniform policy in place for fall 2012. The policy mentioned would have new uniforms being handed out at U9, U11, and U13. Further discussions will follow. ELSA will be holding a logo contest. Players will have an opportunity to create a logo. The one chosen may be used on uniforms, shirts, letterhead, etc. The winner of the contest will get their fee paid for one soccer season. More details to follow. Meeting adjourned at 7:00/ Respectfully submitted, Jane Turowsky ELSA secrectary ***************************************************************************** ELSA meeting minutes June 7, 2011 In attendance:Todd Waltsak, Shefali Desai, Jerome McDonagh, Jane Turowsky, Bob Allen, Steve Atwater, Mike Zuwar, Tara Roche, Ned Obernesser, Pete Grocott, Marc Robinson, Joel Catanzarite, Elaine Grocott, Tom Sweeney, Jeff Reilly Joel Catanzarite updated on the fundraiser to the NE Revolution on August 6, 2011. 50 tickets are available @ $27.00 each. First 15 kids to sign up get to attend the High Five tunnel. Deadline to order June 25, 2011. Joel has also been in contact with Ryan Lavner of the Stars of Mass. Lavner is running a clinic for EL girls ages 7-10. The cost per player is $26.00. The clinic will run 1 day a week for 8 weeks starting June 27th at American Saw. New forms for evaluations have been made. One for U9-U10 and another for U11-U14. Coaches should share criteria with players before June 25th tryouts. Coaches will be able to collaborate with each other before teams are finalized. Coaches Steve Atwater and Don Casella requested $200.00 from ELSA to have a celebration for their U14 boys team. This is the last season the boys will be part of ELSA. T. Sweeney seconded the motion and vote was passed. Shefali Desai shared the financial report as of June 7th. Meeting adjourned @ 7:45. Respectfully submitted, Jane Turowsky ***************************************************************************** ELSA Meeting 5/11/11 ****************************************************************************** • Soccer Fundraiser – Revolution Game o August 6th picked as date o Charge $25 / $5 markup o Buy 50 tickets o Joel to get flyers made and distributed o Rec dept to handle ticket distribution • Hold off on Breakers fundraiser – see how Revolution goes first • Hasbro field usage – dead end at this point, attempt discussion again next fall • Still await $300 from Attain o Attendance #s got smaller as weeks went by o Need to discuss plan for 2012 in future meeting • Tryouts for Fall 2011/ Spring 2012 o Girls coaches evaluate boys and vice versa o Make sure fields are mowed and ready o Need criteria to evaluate players – different for 9/10’ 11/12 and 13/14 o Need point person to coordinate event o Lots of discussion on criteria – nothing final o Need policy on players who don’t try out o What is appeal process? o Who has final say on who gets on team? o Todd asked that he be emailed criteria thoughts for next meeting o Discussion on a vs. b teams for u-9 and u-10 • U-10 to to a/b • U-9 – no vote, but leaning towards keeping equal, address division issue • Discussion on PV picnic in 2012 • Financial report ELSA Financial Account As of May 11, 2011 Beginning Balance: 7,652.27 NSCAA 1,575.00 21 coaches @ & $75 (awaiting receipt) PV Fines 120.00 Fall 2010 (awaiting documentation) PV Ref Fees 3,640.00 Intown Ref Fees 1,760.00 Rec Ctr Reimbursement 5,425.00 Awaiting $95 to reconcile to fees paid Attain Deposit 90.00 5,515.00 7,095.00 Ending Balance: 6,072.27 Attain Training: Cost 1,600.00 Week 1 Reimb 120.00 deposited in last rpt Week2 Reimb 170.00 deposited in last rpt Week3 Reimb 155.00 deposited in last rpt Week4/5 Reimb 275.00 Cash used for ELSA dinner, pizza for training teams Week6 Reimb 90.00 deposited and incl above 810.00 Net Balance on Attain Training 790.00 Upcoming Expenses: Fines for Spring Season • Next Meeting set for 6/1/11 • Sept 10 - Intown Clinic/Opening Day/Jamboree • Get No Play Dates to Todd by Registration ************************************************************************************************ ELSA meeting April 6, 2011 ************************************************************************************************ In Attendance: Todd Waltsak, Chris Kolodziey, Shefali Desai, Jane Turowsky, Jerome McDonagh, Marc Robinson, Mark Dahlke, Bob Allen, Tim Bates, Mike Ebner, Mike Cafaro, Pete Grocott, Tara Roche, Dianna Kolodziey, Don Casella, Chris Sand, Rob Laughlin, Tom Sweeney Meeting was called to order by Todd Waltsak at 6:30. NSCAA clinic held on April 1st and 2nd was a huge success. Clinics @ Attain are complete. $300.00 is owed back to ELSA and a possible new site for next year winter clinics was discussed. Hasbro Fields is still a work in progress. Two full size fields may be possible and parking on Industrial Ave. Fall fines of $120.00 were paid to PVJSL on April 5th. Scores must be put in by the home team within 48 hours. Joel Catanzarite is interested in helping with fundraising. Possible ideas include a Boston Breakers game on August 6 and a New England Revolution on June 18. More information to follow on pricing. If your team is participating in a patch tournament see Carolyn in the rec. department to get patches. U9 and U10 players should be getting fair and equal playing time to help develop their skills. Tryout date is set for June 25th. Ttyouts will take place at Lenox. A new evaluation form on a 1-4scale will be used and small sided games will be the format. Girls will be in the AM and boys in the PM. Specific times for each age to come. All head coaches and assistant coaches will need to have concussion and CPR training for Fall 2011. ELSA may be looking for a trainer within the community to help the certification process. Rosters are still be worked on and Jerome will be handing them out as soon as they are passed by Lou Texiera. Motioned to adjourn meeting at 7:40. Next meeting is schedule May 11th @ 6:30. Minutes from ELSA meeting January 19, 2011 In Attendance: Todd Waltsak, Chris Kolodziey, Jane Turowsky, Shefali Desai, Maureen Knight, Marc Robinson, Tom Sweeney, Mike Ebner, Michael Zuraw, Bob Allen, Pete Grocott, Don Casella, John Arnold The meeting was called to order by Todd Waltsak @ 6:30. Coaches Meeting: Amendments to PVJSL games rules were reviewed on 12/4/2010. All resolutions to amend rules will be voted on February 8, 2011 at the PVJSL Executive Council Meeting. Proposed revisions included:  Amend rule 5(a) as shown in the by laws proposal to add the following sentence: “All teams in each division will be scheduled to play the same number of games” Lou Texiera said this is not possible unless division has odd number of teams.  Amend Rule 4 as shown in by laws proposal: 1. So that the table showing the roster limits for the U11 age group has a minimum of 10 and a maximum of 16, AND 2. By replacing the existing provisions of the sections titled “Field Dimensions by Age Group” and “Number of players on the field” with the new tables shown in the Revised By-Laws Proposal that reflect use of the 8 v8 format for the U11 age group. This would begin fall 2011.  Amend Rule 4 as shown in Revised By-Laws Proposal: (1) so that the table showing game length for the U9/U10 age groups, U11/U12 age groups and U13/U14 age groups provides for halves 25,30, and 35 minutes, respectively, for both the Fall and Spring seasons, AND (2) to delete the following “During the Fall Season all age groups will play 25 minute halves starting with the Fall of 2010 season” L. Texiera said field space and shortage on daylight in the Fall is the issue and organizations/towns will need to have open permits for fields to be able to accommodate double headers.  Amend the initial paragraph of existing Rule 10 as shown in the revised By-Laws Proposal so the paragraph reads as follows: The league cannot accommodate requests for reschedules regardless of the reason, with the only exception being for games canceled due to unplayable conditions or called by the referees prior to the end of the first half or the start of the second half. For games that are cancelled due to the unplayable conditions or called by the referee, the league will provide at least seven days notice of the rescheduled game to the affected coacher via posting on the PVJSL website and email, except that the league may provide shorter notice for games that must be reschedules during the final week of the regular season. All games are scheduled to start at specified times. The referee will allow a 10 minute period before the start of each game if either home team or visiting team is not ready to play. Todd said coaches must reschedule with PVJSL with 48 hours and coaches will get a 4 day notice on a reschedule game and all games must be rescheduled and played.  Amend the Rule 10 as shown in the revised by-laws proposal; (1) to add the “SEASONS to the title, AND (2) to insert the following initial paragraph: “PVJSL operates a spring season and a fall season. The fall season shall not begin until after the Labor Day holiday: L. Texiera sighted length of season and shortage of daylight will not allow this to happen. Up for vote at the PVJSL meeting on 2/8/11 is having side line referees for U14 boys and girls in Division 1 for spring 2011.  Due dates for rosters will be discussed at next meeting with Jerome McDonagh.  ELSA needs to be paid and registered with PVJSL by 2/12/11.  Players DO NOT NEED to be registered with rec. department by 2/12/11. Registration dates/deadlines will be discussed at February 2, 2011 meeting.  PVJSL Spring season will begin 4/16/11 MANDATORY Youth Development V course for all head coaches is scheduled for April 1st 6-8 and April 2nd 8:00am-6:00pm. Gary Cook from NSCAA will be running the course sponsored by ELSA. The clinic is optional for assistant coaches. Spring 2011 every head coach needs to have CPR training. Spring 2012 every head and assistant coach needs to be certified in CPR, first aid and concussion training. Cori forms MUST be filled out be head and assistant coaches. Injury reports MUST be filled out if player requires doctor care/medical professional. Forms need to be filled out and turned in to Carolyn within 24 hours. Board Meeting: Todd Waltsak motioned and Jane Turowsky seconded and the vote was passed unanimously to elect Shefali Desai as the new Treasurer for ELSA. Tryout dates and new format/ scoring criteria will be discussed at upcoming meetings. Attain needs a check of $1600.00 to cover winter training costs. Todd motioned and it was passed unanimously to hold a dinner to recognize Maureen Knight, Todd and Nan Hayden, Joe and Lisa Mooney and John Ford for all their work for ELSA. Date and information to follow. Motion to end meeting was taken @ 7:40. Next MANDATORY meeting is scheduled for February 2, 2011 @ 6:30. Respectfully submitted, Jane Turowsky ELSA secretary Minutes from ELSA meeting November 10, 2010 In attendance: Todd Waltsak, Chris Kolodziey, Maureen Knight, Jane Turowsky, Jerome McDonagh, Ned Obernesser, Pete Grocott, Rob Laughlin, Dave McAlary, Marc Robinson, Lisa Byam-Mooney, Mike Cafaro, Carolyn Porter, John Arnold, Jeff Reilly, Tom Sweeney, Jeff Mraz, Mike Ebner, Don Casella Coaches Meeting: PVJSL/In Town Coaches handed in player passes and reviewed season. All coaches reported great seasons and progress with skills. Player passes are good for two seasons. U11 and U13 and new players get passes for the fall 2011. Discussion regarding in town modified rules and refereeing was brought up. Todd Waltsak said the board will need to look at the rules during off season. C. Kolodziey mentioned he offered clinics to both in town refs and coaches which were poorly attended. Ned Obernesser made a motion and Todd Waltsak seconded a proposal to rent Attain for winter development and training programs. Each clinic will focus on a specific skill. An email will be forwarded with dates and times to all PV coaches and John Arnold to be shared with all in town and PV players. Todd Waltsak made a motion to give $500 to the Ned Obernesser Scholarship Fund. The scholarship goes to two eligible seniors who meet the specific criteria. Each will receive $250. An application needs to be created to help facilitate the process. Fundraising/Golf Tournament Maureen Knight reported the golf tournament raised 7,135 dollars. Ned Obernesser mentioned more emphasis needs to be on the raffle ticket sales. Jeff Reilly suggested raising the fee by $10.00 and having that money go directly back to ELSA. Carolyn Porter said the proposal must go in front of the Rec. Commission. Other suggestions for raising money for ELSA included: -a tryout fee -An incentive to the team that sells the most raffle tickets -team will get a discount on next season’s sign up fee Tom Sweeney spoke about the Friends of Recreation. The nonprofit 503c is looking to raise money for capital improvements. The organization is asking each organization (lacrosse, football, soccer, etc) to put 10% of its fundraising money in to help build the kitty with a grass root movement which in turn will help to leverage the money and allow an opportunity to apply for grants. They are looking to raise $100,000 over 12 months. Todd Waltsak motioned for ELSA to give 10% to Friends of Rec. The motion was seconded and passed. Fazio’s Restaurant has offered its restaurant as a fundraiser spot. 15% of its total sales from 4-7 on a Sunday night (date TBD) will go to ELSA. Board Meeting: Fees/Budgets from 2009 and 2010 were reviewed and discussed. John Arnold will put together a proposal to save costs on line items and present it to the Rec. commission. He will also propose to put some the savings directly back into the ELSA account. Members of the board will work on a design for locked boxes to be built at Meadow Brook fields for flags. Design will need to in front of the DPW for approval. Next meeting is scheduled for January 14th @ 6:30. Respectfully submitted, Jane Turowsky October 19, 2010 6:30 pm Rec Department The meeting was called to order by Todd Waltsak at 7:30 pm. A general discussion took place regarding the cost differences between In-Town and PVJSL soccer programs. The differences noted were uniforms and referee costs. In lieu of the Recreation Commission's denial of ELSA's approval and request for reimbursement for coaches training, ELSA will request to appear before the commission for an accounting of all funds both obtained and spent in support of East Longmeadow soccer. Todd introduced a motion to eliminate the Director of Coaches paid position. It was seconded by John Arnold. Discussions included the poor response from coaches to use the director's talents. While the clinics held were very well conducted, coaches did not make use of the director for their own practices. The motion was passed unanimously. Todd introduced a motion to enlist the help of The National Soccer Coaches Association of America (NSCAA) to hold youth development clinics for both In-town (Youth Development II) and PVJSL (Youth Development III) coaches. Further that all Kindergarten coaches be invited to a ELSA sponsored coaches development clinic. It was seconded by John Arnold. Discussions included that the money saved from the Director of Coaching's position be used to support the NSCAA clinics. The motion passed unanimously. It was noted that the rec department pays the school department $21,000 per year for unlimited use of school facilities. Ned Obernesser made a motion for ELSA to reimburse Todd Waltsak and Andy Serifino $625 each for the National Coaches Diploma course offered by NSCAA. It was seconded by Maureen Knight. Discussions included the fact that ELSA was told by Carolyn Porter that ELRA denied the request from ELSA for reimbursement. No reason was given. The motion passed unanimously with Todd Waltsak and Andy Serifino abstaining. Ned Obernesser was asked to write a letter to the Recreation Commission asking for a formal accounting of all funds coming into and being disbursed from the rec department in support of both the in-town and PVJSL soccer programs. It is thought that the soccer fees are being used to support programs other than soccer. It doesn't seem fair that soccer funds are being used to support other programs while at the same time funds are being denied in support of coaches training programs. It was suggested that we look into a way to run our programs as a soccer club independent of the recreation department. A motion was made by Todd Waltsak to adjourn at 8:20 pm The next meeting is scheduled for either 11/10 or 11/17 depending on Jerome's availability. Ned will check with Jerome. Respectively Submitted, Ned Obernesser ************************************************************************************************************************************************************************* August 23, 2010 6:30 p.m. Rec. Department ELSA meeting I. Apparel/Uniforms: a. Maria Murphy will be collecting orders for both in town and Pioneer Valley. In town jackets will be $40.00 for youth and $45.00 for adults. Pants will be $30.00. E.L. soccer logo and names included. b. PV jackets, pants, and bags will also be available. No prices yet. c. Order forms will be due September 10, 2010. One order form per player. d. New uniforms for PV should be in by Wednesday, August 25^th . Two shirts, one pair of shorts, and socks will be distributed as soon as possible. Uniforms will be used for two seasons. II. Rule Changes a. Home teams must request a reschedule within 48 hours. b. Home team must report final score within 48 hours. c. Team who wins division must play in the last tournament for PV. If team does not participate the 2^nd team place team goes to the MTOC. d. On Throw-ins if the team that was awarded the throw makes a substitution, then both teams can sub. III. Fees/Pioneer Valley a. U9 & U10 fees are $24.00 per game ($12.00 per team) b. U11 & U 12 fees are $32.00 per game. ($16.00 per team) c. U13 & U14 fees are $36.00 per game ($18.00 per team) d. Final rosters and passes were handed out and log in codes were given for PVJSL. e. CORI forms need to be filled out by all coaches. f. One year waiver was asked for and granted to a U12 player. IV. Golf Tournament/5k Road Race a. Golf tournament will be held on October 4, 2010 at Hampden Country Club. Same format as last year: b. Tom Sweeney working with Friends for Recreation to plan a road race on Fourth of July. v. Fields a. Todd Waltsak proposed putting field boxes at every field to store corner flags. b. Ned Obenesser motioned for Meadow Brook Fields to be used for “Game Only Use” John Evans seconded the motion. After much discussion, an 11 to 8 vote was passed in favor of Game Only. c. Practice fields are available at Centerfield, Heritage Park, High School and Mountain View (upper fields) . d. Ned Obenesser will be in touch with Rec. Department and DPW regarding poor drainage issue at Meadow Brook fields. VI. Coaching Education a. Todd Waltsak motioned for coaches to be reimbursed for completion of coaching courses which will directly impact EL youth soccer programs. Board voted to reimburse two coaches. Maureen Knight spoke to the Rec. Dept. and certain paperwork/invoices need to be submitted and reviewed by the board on a case by case basis for reimbursement. b. Todd Waltsak will be working with Ryan Lavner to provide in town coaches K-6 with skills and coaching techniques. Next meeting is scheduled for September 14, 2010 at 6:30. Respectfully submitted, Jane Turowsky ELSA secretary June 10, 2010 8:00 pm Rec. Dept. ELSA Meeting I. Fields: a. Turf field at H.S. will not be available until 2012. b. Summer soccer fields to be used by high school students: New field at Meadowbrook. II. Tryouts: a. Saturday June 19^th. One day format. Rain date Sunday, June 20^th. b. All coaches will be expected to evaluate and assist with tryouts. c. Volunteers are needed to assist with administrative duties during the day June 19^th. d. Coaches need to notify Ryan Lavner of their availability to evaluate and assist in tryouts as a Facilitator for their team/age group. e. Action Item: Ryan Lavner to schedule meeting regarding tryouts prior to June 19th. f. Coaches are reminded that they may NOT evaluate the age group that they coach. g. Post Tryout meeting scheduled for June 30^th, 2010. III. Summer Soccer: a. Summer signups at the Recreation Dept. b. There will be two girl’s teams, and one boy’s team. c. C. Porter to ensure field will be, mowed, lined, and goals installed before first game. IV. Open Board positions: a. The following are Open board positions for the 2010 year: President, Vice President, Secretary, In Town Coordinator and Pioneer Valley Coordinator. b. Action Item: At present nominations are President: Todd Waltsak, Vice President- Chris Kolodziez, Secretary: Jane Turowsky, Pioneer Valley Coordinator: John Arnold, In Town Coordinator: Open. Important Dates: Next meeting June 30th, 2010 6:30 pm @ Recreation Dept. Tryouts June 19^th, 2010. Respectfully submitted, Lisa Byam-Mooney ELSA secretary. May 05, 2010 8:00 pm Rec. Dept. ELSA Board Meeting I. Fields: a. Discussion of fields needing loam and re-seeding. Advised not material that is composted and put down by the Town’s Public works Department, as glass, nails and wood chips are currently being collected from the fields. b. Action Item: Ned Obernesser Field Coordinator will need to meet and discuss options. II. Coaching Education: a. Ryan Lavner to continue as the ELSA Director of Coaching, (DOC). b. Annual Salary: $3000. ($1000 to be paid every 4 months.) May, Sept., January. c. Review: Position will be reviewed annually and will be subject to performance and available funding. Discussion to change the contract to have measurable goals to assist in the review of performance of the DOC. d. DOC will be responsible for facilitating tryouts. e. To contact Ryan Lavner: ryanlavner@gmail.com III. Tryouts: a. Saturday June 19^th. One day format. Rain date Sunday, June 20^th. b. All coaches will be expected to evaluate and assist with tryouts. See below for schedule. c. Volunteers are needed to assist with administrative duties during the day June 19^th. d. Fields are reserved for both days, confirmed on April 9^th, 2010. e. C. Porter to print a complete signup list 1 week in advance of the tryouts, so that MYSA pass cards can be pre-printed before tryouts. The Rec. Dept. will create folders, organized by Age Group/Gender, containing a list of players signed up by Jun12th, all players’ Medical Form, and a picture of each player. (U9 and U10 players do not require a picture) This will speed things up at the tryout registration desk. f. Need for education of the coaches and volunteers who evaluate at the tryouts, regarding format, criteria, and availability. g. Action Item: coaches interested in evaluating at tryouts and coaching for the 2010-2011 season must notify Ryan Lavner of their intent. h. Action Item: Mandatory Coaches Meeting June 10^th, 6 pm Recreation Dept. i. Supplies: numbered pinnies, clip boards, sheets and pencils. j. Action Item: Tryout dates, age groups sent to Carolyn Porter for flyer advertisement by J. Mooney. k. Coaches are reminded that they may NOT evaluate the age group that they coach. IV. Summer Soccer: a. Summer signups at the Recreation Dept. b. There will be two girl’s teams, and one boy’s team. c. Field to be used ? d. C. Porter to ensure field will be, mowed, lined, and goals installed before first game. V. Open Board positions: a. The following are Open board positions for the 2010 year: President, Vice President, Secretary, In Town Coordinator and Pioneer Valley Coordinator. b. Action Item: Positions are listed on ELCAT. Important Dates: Next meeting June 10th, 2010 6 pm @ Recreation Dept. Tryouts June 19^th, 2010. Respectfully submitted, Lisa Byam-Mooney ELSA secretary. East Longmeadow Soccer Association Pioneer Valley Travel Soccer PROGRAM INFORMATION FOR FALL 2010 and SPRING 2011 Players are grouped as follows according to USYSA guidelines: U/9 Born after 8/1/2001 (typically Grade 3 in Fall) U/10 Born after 8/1/2000 (typically Grade 4 in Fall) U/11 Born after 8/1/1999 (typically Grade 5 in Fall) U/12 Born after 8/1/1998 (typically Grade 6 in Fall) U/13 Born after 8/1/1997 (typically Grade 7 in Fall) U/14 Born after 8/1/1996 (typically Grade 8 in Fall) PLAYERS MUST ARRIVE 15 MINUTES PRIOR TO THEIR TRYOUT TIME to register GIRLS U-9 and U-10: 8:00 a.m. – 9:30 a.m. U-11 and U-12: 10:00 a.m. – 11:30 a.m. U-13 and U-14: 12:00 p.m. – 1:30 p.m. VI. BOYS U-9 and U-10: 2:00 p.m. – 3:15 p.m. U-11 and U-12: 3:30 p.m. – 4:45 p.m. U-13 and U-14: 5:00 p.m. – 6:15 p.m. Skills Evaluation and Tryout will take place on Saturday, June 19^th2010 at Birchland Park Middle School. (Rain Date Sunday, June 20^th) All players who wish to be considered for the Fall 2010 and Spring 2011 Pioneer Valley Season MUST tryout. ELSA intends to place as many competitive teams in the Pioneer Valley League, as interest, number of players, and ability allows. ELSA’s objective is to provide players with an opportunity to have a successful soccer experience. Players, both boys and girls, MUST TRYOUT in their age appropriate group. Late registrants, or those who do not attend tryouts, will be placed on a waiting list. The tryout process will involve skill evaluations, small-sided games, and a scrimmage. Coach evaluations from the previous season will also be considered. ELSA treats each roster as an open roster and roster slots are filled as a result of the tryout process. TRYOUT GUIDELINES: One parent must be present at tryouts, if not previously registered at the Rec. Dept. Any previously unregistered U-11, U-12, U-13 and U-14 players, and any parents interested in coaching must bring a 1” x 1” picture to the tryouts. (Please include name and age group on back side) ABSOLUTELY NO PIONEER VALLEY UNIFORMS TO BE WORN AT TRYOUT. Players must have shin guards and water bottle, and should bring a ball. All rosters will be posted at the E.L. Recreation Dept. on or before July 14th. Please consider using the ELSA website to mail in registrations for Fall season at http://www.elrecsoccer.org/registration.html ****************************************************************************** ****************************************************************************** April 8th, 2010 6:00 pm Rec. Dept. ELSA Coaches Meeting Missing: U-13 Girl coach/Caroline Flynn, John Ford, Tony Guiggio. Pioneer Valley: All new coaches/assistants must fill out a Cori Form at the Rec Dept. Referee monies were handed out to all coaches present. All coaches should review their players med forms; paying attention to any allergies. New player uniforms available to all new players at the Recreation Dept on April 12. New game & practice balls will be available by April 12^th, at the Recreation Dept. Coaches are encouraged to enter tournaments. ELSA reimburses up to $100 for any tournament participation. Coaches seeking reimbursement must submit confirmation to Maureen Knight. One reimbursement per season. A partial list of competitive tournaments can be found at: hppt://www.mayouthsoccer.org/pages/65 competitive tournaments.cfm. League Fines: This continues to be a problem. Please, coaches, if you can’t remember to put in the score, give your ID and password to a reliable parent to check that scores have been properly documented. These $10 fines add up and comprise funds we can’t use to improve our program. Coaching Education: Coaching licenses: F license, Saturday May 22, 2010 8 am – 5 pm 80 Denslow Road, East Longmeadow. Event contact: Jeff Davis @ jeff.davis@teneonet.com and on June 5^th, 2010 8 am – 5 pm Southwick Rec Center, 64R Powder Mill Road, Southwick, MA 01077 Event contact: Tom Kalmbach, @ tom.kalmbach@me.com. USSF F license course fees are fully reimbursed by ELSA, please take advantage of this. ELSA membership: NEW MEMBERS NEEDED on the ELSA SOCCER BOARD 2010-2011 SEASON. Two year term positions open: President, Vice President, P.V. Coordinator, and In- Town Coordinator. Ads will be placed in the Reminder, ELCAT, and with the Recreation Dept. Action Item: Lisa Mooney will contact ELCAT, and notify Carol (REC DEPT) of the ads to be placed in the Reminder for ELSA Open positions. Try Outs for 2010-2011 Season: Tryouts are scheduled for Saturday June 19^th, with a rain date for Sunday June 20^th. Girls in the morning hours, and Boys in the afternoon, with the same one day format. All coaches are expected to attend tryouts to assist with tryouts and evaluating. Coaches will not evaluate the age group that they coach, but are encouraged to observe. Tryout coordinator needed. Ryan Lavner? Action Item: Joe Mooney to send info to C. Porter at the Recreation Dept regarding the date and specific times of the tryouts. Action Item: L. Mooney to reserve Birchland Park for June 19^th and 20^th for Tryouts. Fields: Google calendar available on line to schedule practice times. Action Item: Lisa Mooney will send out directions on how to access the calendar. Field Safety: Coaches are reminded that all portable goals need to be secured at each field. Please make sure your goals have sand bag weights and are secure. Do not let players move the goals Pick up your trash and any additional trash after any games and practices. Carolyn Porter to determine and communicate field status and availability with Ned O. Ned will relay to coaches once finalized. Next Mandatory Meeting: May 2010. Lisa Byam-Mooney ELSA secretary.**